From the quote to your accounting system
Quote with costing, order with materials, invoice and DATEV hand-off: in one system instead of stitched together from five point tools.
If you supply public authorities in Germany, you have to bill electronically: XRechnung, the correct routing ID (Leitweg-ID), a compliant format. The invoice is only the last step. Before it come the quote, the order and the materials, after it your accounting. aYOUne runs these steps on one data base.
The problem
Public authorities no longer accept a PDF invoice. You need the right format, the routing ID in the right field, and evidence that still holds up in ten years.
How aYOUne solves it
In aYOUne, quote, order, invoice and posting sit on the same customer and the same master data. The XRechnung generator is tested against the official KoSIT validator with every new release. How far that already carries for your invoices to public authorities is something we go through honestly in the demo.
How a case runs in aYOUne
Request & quote
Capture the request in the CRMCRMCRM (Customer Relationship Management) is software for managing customer relationships — contacts, history and deals in one place. It shows who to follow up with and when., build the quote with line items and sections, and work it through in the costing.
Order
Orders on the customer record in the CRM. On the order you check whether the material is in stock and order what is missing.
Invoices
Invoices and deposit invoices as separate documents, record payments, keep open items in view.
Accounting hand-off
Bookkeeping in the same system, the DATEV posting batch for your tax advisor comes from the journal.
Everything on the customer
Request, quote, order and invoice are linked to the same customer in the CRM.
Why the whole chain, not just the generator
A standalone XRechnung tool produces a file and leaves you with the rest: where are the customer and the order? How does the invoice reach your accounting?
In aYOUne, customer, quote, order, materials, invoice and posting live in one system. You maintain master data once, and your tax advisor gets the posting batch from the same journal.
Which suppliers
Goods suppliers
You deliver products to municipalities, agencies or state-owned enterprises and must bill electronically.
Service providers & trades
You provide services to public authorities and want quote, order and invoice in one system.
Where you can read it up
Matching use cases
Others solve the same problem with these.
See what this looks like for you
In a demo we walk through a real workflow from your business, not a slide deck.
Request a consultation All use cases